All owned, leased and rented vehicles are covered by the Marquette University Risk Management program. Similar to other large organizations the risk finance program includes both insured and self-insured components. Claims are adjusted by independent firms and insurance company professional claim units. Marquette has limits to meet local statutory requirements in the United States. The risk management claim and finance program covers trips by employees and for MU sponsored/approved activities. (Note: If the trip is not considered a MU sponsored trip or activity, student organizations and groups may still utilize discounts from preferred rental car companies, but the person or organization renting the vehicles should maintain their own insurance coverage to meet rental agreements.)
Rental vehicles from MU preferred providers include a level of automobile liability coverage. Marquette’s risk management program is excess of this limit for MU business/activities. Information on notification to the rental company in case of accident is found in the rented vehicle and in the rental agreement. Student drivers of rental vehicles from these providers are to participate in on-line safety training and present proof of training to the provider. MU’s Risk Unit (Risk Mgt and Safety Director) will identify safety training modules.
Automobile physical damage; that is, coverage for comprehensive – (theft, animal collisions, fire) – and collision – (accidents with other vehicles) is not available from the rental companies unless purchased. In general, when renting/leasing a vehicle for approved travel and business trips related to MU activities, the insurance offered by the rental agency, known as Collision Damage Waiver (CDW) or Loss Damage Waiver (LDW) is not to be purchased.
The risk management program covers the physical damage on rentals related to MU business/activities. Risk management will pay for damage expenses but the MU Department responsible for the vehicle or activity may be charged a small deductible, just as is the practice for owned vehicles. (Individuals/groups who are eligible and use MU discounts from preferred rental car companies, but are traveling on their own or their organizations business not otherwise approved or sponsored by MU, may choose to purchase the CDW or LDW if rental coverage is not part of their personal or organization’s insurance.)
For activities using MU owned, MU leased or MU rented vehicles, please follow these guidelines when reporting accidents and notifying MU of accidents or claims: Detailed Accident Procedure and Reporting Information.
(Additional instructions may be inside MU owned vehicles.)