Students

Marquette Involvement Link User Guide


Getting Started

Each organization has its own site where members can collaborate in discussion posts, events, photos, and other online features. As a student leader, you control the majority of these features.

Access your organization’s site

1. Log in to Marquette Involvement Link.
2. In the top bar, click on My Shortcuts to view all current organizations you are a member of.
3. Click on the name of your organization and you will be taken directly to your organization’s site.

OR

4. Go to My Involvement at the top of the page, then select Memberships.
5. Click on the name of your organization to expand the options.
6. Click on “Organization Site” to the far right.




Managing Your Organization’s Site

As a student leader, you can manage the appearance of your organization’s site, including color scheme and organization logo.

From your organization’s site:
1. Go to Manage on the left side of the page.
2. Click on “Organization Styles”.

To update the font type:
3. Select the radio button next to the style you’d like to update the text to.

To update the colors:
4. Enter the hexadecimal number for the color you’d like to update to. (An index of hexadecimal colors can be found at http://colour.pro/ or http://0to255.com.)

OR

5. Click the colored box and select a color from the 16 color options.
6. Click “Submit” at the bottom of the page to save your updates.

 To update the header image:
7. Click on the “Organization Header Images” link in the Manage navigation on the left side of the page.
8. Click the “Add Header Image” button to select the image file.

** You may upload a 960px wide by no more than 150px high “jpg”, “png”, or “gif” file. The image can be smaller than these specifications, but it cannot be any larger. It is important to stay within the height boundary, keeping the width at 960, and making sure it is RGB and not CMYK graphic (if using a JPG format). The file size limit is 100KB. **




Managing Your Organization’s Interests

Each organization has the ability to associate itself with interests. Each user also associates themselves with interests and can have organizations/events with the same interests recommended to them. It is highly encouraged that you associate interests with your organization to increase participation.

From your organization’s page:
1. Go to Manage on the left side of the page. Organization Interests are displayed by default
2. Available interests are displayed in the left module. Interests currently associated with your organization are displayed in the right module.
3. Click on an available interest for your organization to add it to the right module.
** Once interests have been associated with your organization, you can rank those that are the most pertinent to your organization. **
4. Use the arrows (which will appear when you hover over the interest) on each interest to arrange them in the ranked order most appropriate for your organization.

** The site updates automatically with every action. **




Managing Your Organization’s Roster

You can update the status of current members, whether removing them or identifying their role in specific positions. You can also invite other people on campus to become members of your organization.

Every student organization should have the following three positions identified on their organization roster at all times:

To update these positions, please complete the Student Organization Contact Information form found on the Office of Student Development’s Marquette Involvement Link page. Completion of this form notifies OSD of an officer change, and OSD staff will update your organization profile accordingly.

Access your Organization’s Roster

From your organization’s page:

1. Go to Roster on the left side of the page.
2. The complete Roster for your organization is now displayed. The Officers are listed at the top with their position identified.

Invite New Members to Join

From the Roster option on your organization’s page:

1. Click “Manage Roster” at the top of the page.
2. Click on “Invite People” at the top of the page.
3. You may invite people by entering individual e-mail addresses for invitations to be sent to.

4. As you add e-mail addresses, they will be moved below the invitation module to the complete list of people to be sent invitations.
5. Select a position for specific users to join the organization as, including Member.
6. Click “Send Invitations” when all people have been added to this list.

Approve New Members

New members can join by locating your organization on the campus site. You must approve these new members before they are added to the organization’s roster.

1. Go to Roster on the left side of your organization’s page.
2. Click “Manage Roster” at the top of the page.
3. Go to the Prospective tab.
** Pending members are those you invited and must accept your invitation. Prospective members are those who found the organization and indicated they wanted to join. **
4. Review the users who are awaiting membership approval.
5. Click “Approve” or “Deny” next to each user.
6. Confirm action.

Create New Positions Specific to your Organization

From the Roster option on your organization’s page:

1. Click the “Manage Positions” link.
2. A list of all the current positions available for your organization will be listed. Some of these may be organization created, while others may system-wide positions.
3. Click the “Create New Position” button at the top of the page.
4. Identify the name of the new position.
5. Select the type of position most appropriate for the new position.
6. Set the following options as appropriate:

7. Grant the position No, All, or Limited access to the organization’s site. Limited access allows you to select each aspect of the organization’s site that the position should not access, have Full access to, or only be able to View.
8. Click “Create”.

Promote Members to Positions

From the Roster option on your organization’s page:

1. Click on “Manage Roster” at the top of the page.
2. Locate the member you’d like to promote to an officer position on the Current tab.
3. Click “Edit Positions” to the right of the member’s name.

4. Select each Position that the member should now have.
5. Click “Save”.

Update Primary Contact

From the Roster option on your organization’s page:

1. Click on “Manage Roster” at the top of the page.
2. Click “Change” to the right of the current Primary Contact.
3. Select the new primary contact from the drop-down menu.

4. Click “Save”.

Remove Members from your Organization

From the Roster option on your organization’s page:

1. Click on “Manage Roster” near the top right corner of the page.
2. Locate the member you’d like to remove.
3. Check the box on the far right of the member’s name.
4. Click “Delete” at the top of that tab.
5. Confirm deletion.
** This will remove the user completely from your organization. To remove just a position, go to “Edit Positions” for that user and uncheck the appropriate positions. **




Adding Content to Your Organization’s Site

Specific content can be added to round out your organization’s site. These include wall posts, news articles, photos, and documents.



Wall posts

1. Log in to Marquette Involvement Link.
2. Go to your organization’s page.
3. Type in the text field below “Wall”.
4. Click “Post”.
** Your post will automatically be added to your organization’s wall. Anyone in your organization can post/comment on your organization’s wall. However, only primary contacts and other officers can remove any post or comment that is inappropriate or unwanted. **



News articles

1. Log in to Marquette Involvement Link.
2. Go to your organization’s page.
3. Go to “News” in the left navigation
4. Click on “Create Article”.
5. Enter the Title, Summary, and the full Story (text) of the article. You can use the text editing features to customize the style of the Story of your article.
6. Upload an image to be displayed with the Summary in the News ticker.
7. Specify who can view the article.
8. Click “Save Article”.
** Only officers of your organization can post News Articles. Your article will automatically post to your organization’s wall and will appear in the news ticker on the Home page for members of your organization only. **



Photos

1. Log in to Marquette Involvement Link.
2. Go to your organization’s page.
3. Go to Photo Gallery on the left side of the page.
4. Click “Create Album”.
5. Enter a name for the album and a brief description.
6. Indicate who can view the photo album.
7. Click “Create Album”.
8. Click on the title of the album
9. Click “Add Photos”.
10. Click “Choose Files” to select all of the files you’d like to include in an album.
11. Click “Back to Album” once all photos have been uploaded to the album.

Photos can also be removed at any time.

From the Photo Gallery option on your organization’s page:

1. Click on the photo to be removed within an album.
2. Click the red X just above the photo.
3. Confirm deletion.



Documents, such as your meeting minutes

1. Log in to Marquette Involvement Link.
2. Go to your organization’s page.
3. Go to Documents on the left side of the page.
** Constitutions can only be updated during the registration process. **

To upload a new document:
4. Click “Upload” in the upper left corner.
5. Click on “Choose File” to select a file to upload. Files must be less than 4 MB in size.
6. Provide a title and brief description of the document.
7. Indicate the type of document from the drop-down menu.
8. Click “Submit Request”.

To edit the information associated with a document:
1. Locate the document you’d like to update information for.
2. Click the “Edit” icon on the far right side of the document listing.
3. Update the title, description, and/or type of the document.
4. Update the Security options for which positions can view the document.
5. Click “Update Document”.

To replace existing documents:
1. Locate the document you’d like to replace.
2. Click “Delete” on the far right side of the document listing.
** Once a document is deleted, it cannot be recovered. **
3. Confirm deletion.
4. Upload the new version of the document you were replacing.

Click here to view a video on adding content to your organization’s page.




Events

Events can only be created by student leaders and must be associated with an organization. Events that have an image or flyer uploaded along with it will appear on the Event Flyerboard on the Home page after approval. You can set who can see and RSVP to the event during the creation process.


1. Log in to Marquette Involvement Link and go to your organization’s page.
2. Go to Events on the left side.
3. Click on “Create Event”.
4. Enter the Name, Location, Start Time, and End Time. These fields are required.
5. Enter a brief description of the event.
6. Indicate if you’d like to include a link to Google Map to the location of the event.
7. Indicate if you’d like to include a link to the weather information regarding the event.
8. Attach a flyer to associate with your event. Supported files include image files (.jpg, .jpeg, .tif, .tiff, .gif, .png, .bmp), office files (.xls, .xlsx, .ppt, .pptx, .doc, .docx, .pub, .rtf) and .html, .htm, .mht and .pdf.
** If a flyer is not uploaded, the event will not display on the Event Flyerboard on the Home page. **
**You must still submit ALL print publicity to OSD for approval**
9. Specify the type of event:

10. Identify any Categories that the event falls under. You can add as many Categories as appropriate by continually selecting them from the drop-down menu.
11. Specify the RSVP Option for the event: None, Open, or Invite.
12. Indicate if anyone is able to self-report their attendance to the event.
13. Indicate if you’d like to create a QR code for students to access to receive the details of the event.
14. Add any additional information that is required by Marquette University (based on event type).
15. Click “Next”.
** Your event will need to be Approved by a campus administrator prior to sending invitations. You will be notified when your event has been approved or if any changes need to be made to the event. **
16. Identify who you’d like to invite to the event: by username, or e-mail address.
17. Click “Add” to include those you selected/identified in the invitee list.
18. Click “Send Invitations”.

As people RSVP for your event, you can view and manage the attendance.

From the Events option on your organization’s page:

1. Click on the name of the event you’d like to manage.
2. Click on the “Track Attendance” button on the right side of the page.               
3. The page displays who is attending your event. Click on “Export” to download a file containing a list of people who RSVP'ed to your event.
4. Click “Add Attendance” to include additional participants at your event.
5. Each tab allows you to add attendees who had not previously RSVP'ed, either by typing in the appropriate identifiers or by uploading a CSV (comma delimited) file containing just the identifiers.
6. Select the appropriate Status.
7. Click “Upload”.
8. Click “Back To Track Attendance” to return to the full attendance list.
9. Click “Back To Event” to return to the event page.

THEN:

1. Click on “Manage Invitations”.             
2. Indicate which attendees will be hidden from public view as attending the event.
3. View comments made by the attendees.
4. Invite additional people.
5. Export those who have RSVP'ed to the event.

Edit Existing Events

From the Events option on your organization’s page:

1. Click on the name of the event you’d like to edit.
2. Click “Change” below the name of the event.
3. Update any of the details of the event, including the date, time, or location.
4. Click “Next” at the bottom of the page.
** You will also have the option to edit the details on the following pages of the Event Form. Click “Next” to advance through the form. **
5. Click “Submit”.
** Your changes will require final approval before it is posted. **

Cancel Existing Events

From the Events option on your organization’s page:

1. Click on the name of the event you’d like to edit.
2. Click “Cancel” below the name of the event.
3. Include any comments that you’d like sent to any individual who RSVP'ed to the event.
4. Confirm cancellation.

Click here to view a video on submitting an event.




Organization Registration

Each spring, organizations that would like to be recognized for the following academic year must go through the re-registration process. If you are the primary contact of your organization, you may have the opportunity to re-register your organization prior to anyone else. The user that completes the registration process will automatically become the primary contact.

1. Log in to Marquette Involvement Link.
2. Go to your organization’s site.
** If your organization must register, a Register button will display during the appropriate time period in the top right corner of the Home page for your organization. **
3. Click “Register”.
4. Follow the steps as they are outlined, updating any information as needed.
5. Click “Next” at the bottom of each page to continue to the next step.
6. You will have the opportunity to review each step prior to submitting the completed registration.
7. Click the link associated with each step to review and update the information.
8. Click “Submit for Approval” when all information has been included.

** All registration submissions must be reviewed and approved by a campus administrator. You can view the status of your submissions and/or update any submissions still in “In Progress” status. **

View/Update Submissions

1. Log in to Marquette Involvement Link.
2. Go to the My Involvement tab at the top of the page.
3. Select the Submissions option.
4. Select the Organization Registrations tab.
5. Locate the submission you’d like to view/update in the list.
6. The current status is listed in the second column.
7. Click “View” to the far right of the submission to review your submission and/or any comments a campus administrator made regarding your submission.
OR
If still “In Progress”:
8. Click “View” to the far right of the submission.
9. You will be taken to the final review screen where you can return to any step to make the appropriate updates.
10. Once all steps have been updated, click “Submit for Approval”.




Forms

Create a form for your organization to gather specific information, such as application information.

Create a Form

1. Log in to Marquette Involvement Link.
2. Go to your organization’s page.
3. Click on Forms on the left side of the page.
4. Click on the “Manage Forms” link in the left side navigation.
5. Click the “Create Form” button.
6. Identify the Name of the form, if it should be Active, and the date range you’d like the form to be available during.
** The form will only be accessible if Active and during the specified date range. **
7. Identify if the form should accept multiple submissions from the same user.
8. Identify any access restrictions based on positions in your organization that should be in place for this form.
9. Click “Save”.

You are now taken to the Form Creation tool.

1. Click the format on the left side of the page of the question you’d like to add to the form:

2. Type in text for the question and answer set, if applicable. Click “OK”.
** Text fields can be associated with an answer, e.g., Other (please specify), if needed. **
3. Click on a question and then “Edit” to make any adjustments to the question as a whole.

4. Click “Ok” when all edits have been made.
5. Repeat steps 1-4 for each question you’d like to add to page 1.

New pages must be created in order to apply conditions. See below for instructions on conditions.

1. Click the “Page List” button on the top right side of the page to add more pages to the form.
2. Click “Page” under Add New on the left side of the page.
3. Repeat steps 1-4 above for each question you’d like to add to the additional pages.

Forms can include conditions that specify what should be seen based on previous answer selections.

While accessing your form:

1. Go to the page you’d like to apply conditions to by accessing the “Page List” or scrolling through the pages.
** Page 1 cannot have conditions applied to them. **
2. Click the Page Properties button in the top right corner.
3. Go to the Conditions tab.       
4. Click “Add Condition” then select the question and answer the page should display based off of.
5. Repeat step 5 to add multiple conditions to display the page.
6. Click “Ok” when all conditions have been added to the page.
** Please note that the page will display if the conditions are met. **

Conditions can be grouped together to add greater specificity.

To group conditions:

1. Go to the page with the conditions applied.
2. Check the box to the left of each condition that should be grouped together.
3. Click “Group Selected”.
4. Indicate if the grouping should be True or False.
5. Repeat step 4 for each needed grouping.
6. Click “Ok” when all conditions have been grouped.

You can update the title, date range, and/or description for an existing form.

While accessing your form:

1. Click the “Properties” button in the top left corner of the page.
2. Update the name, active date range, and description as needed.
3. Also update the Access Restrictions and other settings as needed.
4. Click “Save”.

Publish Form

From the Forms option on your organization’s page:

1. Locate the form you’d like to publish.
2. Click the “Publish” link to the far right of the form name.
3. Update the Form Status to “Active”.
4. Copy the form link to provide access to the form via another area from your organization’s form listing.
5. Click “Publish Form”.
** Forms will also be available under the Forms option in the left navigation for all members of your organization to access during the Active date range. **

Review Form Submissions

From the Forms option on your organization’s page:

1. Click on the "Manage Forms" link in the left side navigation.
2. Locate the form you’d like to review submissions for.
3. Click the “Submissions” link to the far right of the form name.
4. Click on “View” to the far right of each pending submission.
5. Click the link for each page to review the submission.
6. Make any changes as you review the submission.
7. Click “Next” at the bottom of the page to move to the next step for review.
8. A comment can be added prior to approval or denial of the submission.
9. Click “Approve” or “Deny” after review of the entire submission.
10. You will return to the Form Submissions page to review the remaining submissions.
11. Repeat steps 3-8 as needed.
Export Form Submissions

From the Forms option on your organization’s page:

1. Click on the "Manage Forms" link in the left side navigation.
2. Locate the form in the list and click on the "Submissions" link to the far right of the form.
3. Click "Export All" at the top of the list of submissions.
** All submissions will be included in the export file, no matter the status. **
4. Indicate to Open or Save the file, and click OK.

Click here to view a video on creating forms for your organization.

 

 

 

Elections

Elections can be created for your organization. You are able to decide who will be eligible to submit entries for the ballot you create.

Create an Election for your Organization

1. Log in to your Marquette Involvement Link.
2. Go to your organization.
3. Click on Elections on the left side of the page.
4. Click the “Create Election” button.
5. Identify the Name of the election, if it should include instructions, and any additional instructions that should be included.
6. Indicate if the election should be active and the date range you’d like the election to be available during.
** Once the election is set to Active and it falls within the date range, a prompt will display on the Home page of your organization’s site for eligible users to vote. **
7. Indicate if the election is for Members Only.
8. Click “Save”.

You can create as many ballots as needed. Each ballot can be accessible to the general user population or any number of the eligibility lists. A user will see each ballot they are designated to see.

9. Click “Create Ballot”.
10. Enter the name of the ballot.
11. Indicate if this ballot should be available to all users by clicking on Enable or Disable.

IF you Disable the General access, THEN:

12. Indicate for each Eligibility List who should access this ballot:

13. Click “Save” when all access has been identified.

** You are now taken to our form builder, with limited question types. Please see the forms section for complete instructions on creating/editing questions. **
** You can always access the ballot title and eligibility list settings via the “Properties” tab when first accessing the election. **

14. Click “Back to List” when you have created all of the questions for this ballot. Confirm action.
15. Repeat steps 9-13 for each ballot needed.

You have now built your election. Be sure that it is set to Active so that the prompt will display on the main page of your organization’s site for members to vote.

View Ballot Results

1. Log in to Marquette Involvement Link.
2. Go to your organization.
3. Click on Elections on the left side of the page.
4. Click on the name of the election.
5. Go to the Results tab.
6. A snapshot of the current results will display, including the total number of eligible voters, the number of current entries, and the current percent of completed entries.
7. Click the “Export” button to download an Excel file of all the ballot entries.



Messaging Members

As a Student Leader, you have access to the messaging page for your organization. From this area messages can be composed and delivered to various combinations of organization members and officers. There are two criteria that you can use to define the message recipients:
1. Positions (Primary Contact, Member, President, etc.)
2. Specific Members

Using these two criteria, you can construct a delivery statement that reads as follows:

Send this message to the following [positions] as well as any of these [specific members].


Messages can be sent to all members of your organization, excluding specific individuals as appropriate.


To create a message:


1. Log in to Marquette Involvement Link.
2. Go to your organization's page.
3. Go to Roster on the left side of the page.
4. Click on the "Messaging" link.
5. Click "Send Message" under the appropriate delivery method.
6. Create a delivery statement using the criteria lists by clicking "Edit" on each component.
7. Enter a Subject line for the message and the body of the message.
8. Click "Preview" to send yourself the message for review.
9. Click "Send" to send the message to your indicated recipients.

** Remember that messages are sent within the system and then out to an e-mail address if the user has not opted out of receiving messages via e-mail in their notification settings. **


Frequently Asked Questions

Q: How do I change my organization’s officers / primary contact?
A: In order to update an organization’s officers, you must be listed as the primary contact, president or representative 1, vice president or representative 2, or treasurer or representative 3. If you are not listed as one of these positions, you will need to contact someone who is and have them make the changes. If the primary contact has graduated, please contact Matt Lengen, Coordinator for Student Organizations and Leadership, to make the change for you.

Q: How do I change signers at US Bank?
A: Search for the Office of Student Development on Marquette Involvement Link. Once there, go to the forms section, and complete the Organization Bank Form. After the form has been submitted, simply go to the Office of Student Development (AMU 121) and have the office assistant print out a copy of the form for you. Take this form to the bank to update your account signers.

Q: How do I get my print publicity approved?
A: In order for publicity to be stamped, the event MUST first be approved, and appear on Marquette Involvement Link with the publicity attached to the event. If the publicity is not included on the MIL event, the publicity cannot be stamped.

If an event is submitted and approved without publicity, students may go back and upload a flyer later. To do this, simply log into MIL, click on ‘My Involvement’ in the black toolbar at the top of the screen, and select ‘Submissions.’ Under the ‘Events’ tab, students can then select the event they would like to edit and resubmit.

Student leaders have two options to have their publicity stamped:

ELECTRONICALLY

  1. Register event on MIL and make sure publicity is attached to the event.
  2. After your event has been approved, email your publicity to the Office of Student Development with the subject line "Publicity Approval".
  3. If your event appears on MIL with the flyer attached, Jen will electronically stamp your flyer, and email it back to you.
PHYSICAL STAMP
  1. Register event on MIL and make sure publicity is attached to the event.
  2. After your event has been approved, bring your publicity to the Office of Student Development (AMU 121).
  3. Office staff will check to be sure your event has been approved, and then allow you to stamp your copies
Please note: All publicity must be removed from campus posting locations one day following the event.

Q: How do I know if my event has been approved?
A: You can check on the status of your pending events at any time by clicking on the ‘My Involvement’ tab at the top of your screen, and selecting ‘Submissions.’ This section will give you a snapshot of all the forms, elections, organization registrations, and events that you have submitted.

Q: Why did my event not show up on the flyer board?
A: In order for an approved event to show up on the flyer board, you must include a flyer with the event, and mark the event type as public. A listing of what each event type means is below:

For a list of more Frequently Asked Questions, please click here.


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Get Involved

With over 250 student organizations at Marquette, there are ample opportunities for students to explore their interests. View our registered Student Organizations here.