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Announcements and Reminders

MU ANNUAL BENEFIT ENROLLMENT TIMELINE

10/06/14: On line scheduling for free biometric screenings began, click on the link or call 1-877-765-3213, and press Option 1. Please note, Biometric Screenings are available at AMU, and NEW this year also at the Dental School and limited off-site Aurora Clinics on Saturday mornings.

10/13/14:  2015 Annual Enrollment Packets arrived this week at address listed in MyJob. To download the contents of the 2015 Annual Enrollment packet click on the link below.

10/27/14: Benefit Annual Enrollment Period Begins, enroll thru MyJob
Annual Enrollment FAQPDF

The site will ask for your Social Security Number; DO NOT ENTER YOUR SSN! You MUST enter your nine digit employee ID number
Group Password: MARQUETTE

10/28/14:  Wellness Day in AMU Ballroom from 10 a.m. to 1 p.m. w/Biometric Screenings 7 - 3 p.m.

10/28/14:  Benefit Information Session 11:30 a.m.– 12:30 p.m., AMU 157

10/29/14:  Benefit Information Session 11:30 a.m.– 12:30 p.m., AMU Weasler

10/31/14:  Employee Assistant Day 11 a.m. - 2 p.m., AMU Henke (one-on-one assistance)

11/04/14:  Benefit Information Session 11:30 a.m.– 12:30 p.m., AMU 163

11/05/14:  Benefit Information Session 11:30 a.m.– 12:30 p.m., AMU 163

11/06/14:  Employee Assistant Day 11 a.m. - 2 p.m. AMU Henke (one-on-one assistance)

11/12/14:  Employee Assistant Day 11 a.m. - 2 p.m., AMU 163 (one-on-one assistance)

11/14/14:  Benefit Annual Enrollment Period Ends

11/21/14:  Last day for biometric screening with your primary care provider

11/22/14:  Last day for free biometric screening through Aurora

11/24/14:  Last day to complete the online questionnaire and/or fax your biometric screening results (if using the primary care provider form) to Aurora. On-line portal closes at midnight.

Health Risk Assessment Information

The university's annual enrollment period for 2015 benefit elections will run from Monday, Oct. 27, through Friday, Nov. 14, and will include a change for employees are enrolled or will enroll in in either the Employee+1 or Family tier of the medical plan. For employees who have a spouse or same-sex domestic partner who is covered by Marquette’s medical plan, the employee and the spouse or same-sex domestic partner must complete both parts of the Health Risk Assessment process in order for the employee to receive the 10-percent discount for 2015. If only one of the two complete the required steps, then the employee will not be eligible for the 10-percent discount.

There are two parts of the HRA process. The first step is a biometric screening, which is completed by a primary care provider or at a screening provided on campus. Please note, Biometric Screenings are available at AMU, and NEW this year also at the Dental School and limited off-site Aurora Clinics on Saturday mornings. Biometric screenings for employees seeing their primary care provider must fall between Tuesday, July 1, 2014 and Friday November 21, 2014. On line scheduling for free biometric screenings begin October 6th, click on the link or call 1-877-765-3213, Option 1. Appointments begin in late October and running through mid-November.

Spouses or Same-sex Domestic Partners will enjoy free parking at whatever location they chose to have their biometric screening done. For those spouses or same-sex domestic partners completing the biometric screening at the AMU on the Marquette University Campus, parking will be complimentary in Structure 1 (located at 749 N. 16th Street) only. For those utilizing the Dental School, 1801 West Wisconsin Ave., free parking will be available in Lot S. (see Campus Map)

The second step of the HRA is to complete an On-line questionnaire, which will be available in late October.

Are you just starting your employment with Marquette?

Please note that you have thirty days from your start date to enroll in MU benefits or lose access to guaranteed coverage. Download the document below for a basic overview with cost for the medical, dental and vision benefits. You can also click on the Current Employees tab above which provides links to specific areas as well as more detailed information on all of our benefit offerings.

Additional Benefit Information

Tax Treatment - Same-Sex Domestic PartnerPDF Icon

Same-Sex Domestic Partner AffidavitPDF Icon for Insurance Enrollment

Employee Assistance Program through Aurora is confidential and accessible 24/7 by anyone living in your household. One assessment and up to five visits per incident at no charge. You do not need to have the MU health insurance.
Call 800-236-3231.

MU Dental Faculty and Dental School Access: All routine dental exams are co-pay and deductible waived if you are enrolled in MU dental insurance plan.

The new Marquette Sports Rehabilitation Clinic is an approved in-network provider for physical therapy and rehabilitative services. Visit the website form more information.

Full-time employees receive basic life insurance at no charge. The policy is in the amount of the yearly salary rounded to the next thousand. Need to update your beneficiaries? Click here.

If you have the MU health insurance, consider visiting the Marquette Neighborhood Health Center. Call today at 414-933-9100.

*Please note: Clinic Moved at the End of July 2013
The clinic and staff will refocus it's efforts on Women’s Health services only at the new MNHC-Hillside location. (1452 North 7th Street, Milwaukee, WI 53205.) The new clinic location will be staffed primarily with nurse-midwives who care for women throughout their lifespan. Services will include annual physical exams, prenatal care, delivery and postpartum care.

 

Benefits For Those Considering Marquette University

Marquette University has consistently ranked one of the Best Places to Work by MRA and Milwaukee Magazine. As you can see, we offer a generous benefit package to our employees. Feel free to contact us if you have any specific questions or concerns.

  • Summary of Benefits (Staff)PDF Icon
  • Summary of Benefits (Faculty)PDF Icon
  • 2014 Enrollment GuidePDF
  • Benefits take effect on your start date. No waiting period if you submit applicable benefit enrollment forms within 30 days of your employment.
  • Full-time regular employees are offered health insurance, dental insurance, vision insurance, life and optional life insurance, short-term and long-term disability, and flexible spending accounts. TIAA-CREF 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
  • Full-time temporary employees with a one year contract (academic or calendar) are offered health insurance, dental insurance, vision insurance, life and optional life insurance, short-term and long-term disability, and flexible spending accounts. TIAA-CREF 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
  • Part-time regular employees are offered health insurance, dental insurance, vision insurance, life and optional life insurance, and flexible spending accounts. There are no premium contributions from Marquette University. Employees who participate in any of these benefits are responsible for the full premium. TIAA-CREF 403(b) Marquette Match offered after two years of employment whereby the employee contributes 5% of gross salary and Marquette will contribute 8% of gross salary. (Subject to IRS maximums.) Voluntary participation in the supplemental retirement account is available the first of the month following the date of hire. Access to voluntary benefits and employee discount programs.
  • Part-time temporary employees will have access to a limited number of voluntary benefits and employee discount programs.

Life Events Which Affect Your Benefits /Annual Benefit Enrollment Period

Changes in health care coverage can only be made within 30 days of a Qualifying Life Event or during the university’s Annual Enrollment period, usually held in the fall, with changes effective January 1st of the next year.

Examples of Qualifying Life Events which may affect your benefits include the following: marriage, divorce, birth/adoption of a child, change in spouse’s employment, death of child/spouse, etc.

It is the employee’s responsibility to notify the HR Benefits Department within 30 days of any potential qualifying life event in order to process the coverage options for you and/or your eligible dependents. If you have questions regarding benefit enrollment and eligibility please contact the Department of Human Resources at ext. 8-7305.

We also invite you to contact a member of the benefits team directly.

Preventative Screenings Verification for Wellness Initiatives
In an effort to improve awareness of the importance of preventative health practices, Marquette University is asking their employees to verify their annual exam preventative screening status. This is a voluntary program and information provided by those who participate will be kept confidential; no health information will be shared with Marquette.

Below is the form your primary care provider can complete and submit to Aurora directly.

Benefits Current Employees Have Access To

Primary Benefits-click on blue areas below to link to additional information

Health Insurance

Prescription Drug Coverage

 

Contact UMR at (800) 826-9781 to find in-network doctors, order new insurance cards, claim inquiries, and covered benefits. Available M-F during business hours.

How to Read Your UMR explanation of benefits (EOB) Statements
.PDF Icon

Contact UMR at (800) 808-4424 to pre-notify or pre-authorize a procedure. Available M-F during business hours.

Dental Insurance

Contact Delta Dental at (800) 236-3713.

Vision Insurance

Contact VSP at (800) 877-7195.

Basic & Optional Life Insurance

Contact Human Resources for information about your coverage level and eligibility to increase coverage.

Short-term Disability

Reference the University Policy on this benefit.

Long-term Disability

Contact Human Resources for information about your eligibility and current benefit level.

Flexible Spending Account (FSA)

Contact the Employee Benefits Corporation at (800) 346-2126.


Voluntary Benefits-click on blue areas below to link to additional information

Marquette Retirement Plan

Learn more about your TIAA-CREF 403(b) and the two investment options we offer eligible employees.

Leaves of Absences

Do you need time away from work? Review our leave of absence policies to find an option for your situation.

MetLaw Legal Insurance Enrollment is restricted to new hire (30 days) and annual enrollment (late October).
Tuition Remission

All tuition remission and FACHEX questions should be directed to Octavio (Cas) Castro, Vice President of Human Resources.

Employee Assistance Programs (EAP)

Contact Aurora 24/7 at (800) 236-3231. You can connect with a professional EAP counselor to schedule a consultation who can link you with specialized services for stress (work, relationships, financial), alcohol or drug abuse (yours or a family member’s), and/or balancing work and family.

Long-term Care Insurance

Marquette University has partnered with Legacy Services and Northwestern Mutual to assist employees in finding long-term care for themselves, parents or other family members. Employees are offered the option of having their Long Term Care benefit premiums deducted through their MU paycheck.

Long-term Care FAQ PDF Icon

  • Contact Legacy Services at (800) 230-3398 x101
  • Contact Northwestern Mutual at (414) 271- 3242.
  • Contact John Hancock at (800) 377-7311 (For anyone who took out a policy prior to 2013)
Additional benefits available through MetLife

Receive special discounts that could save you money and convenient payment options including payroll deduction.

Auto & Home Insurance Flyer
Renter's Insurance

Contact MetLife at (800) 438-6388 for a quote.

To complement your MetLife Insurance coverage, you now have access to Travel Assistance through a marketing arrangement with MetLife.

Travel Assistance BrochurePDF Icon
Travel Assistance FlyerPDF Icon
Travel Assistance FAQ'sPDF Icon

Contact MetLife at (800) 565-9320

Employee Discounts

Did you know Marquette University employees can get discounts at local hotels, attractions and even cellular companies. Click on the link to the left to see where you can save money. (Please Note: You must be on campus to access the Department of Purchasing's Website.)

 

Benefits For Marquette Retirees

Retirement is one of the most important decisions you will make in your life. The benefits team is proud to offer several educational opportunities and resources for you to explore in order to make educated decisions for your retirement plan.

Social Security and Medicare

  • See the upcoming events schedule for information on group sessions on understanding retirement healthcare and understanding social security in retirement being offered on the MU campus in fall 2013.
  • Contact a Social Security Administration office three months prior to your 65th birthday. The nearest office to Marquette University is the blue federal building located on 4th Street and Wisconsin Avenue. Appointments are recommended.

Internal Marquette University process to retire

  • Give your department at least a two week notice. We recommend giving a two to three month notice to ensure all of your questions are answered and all of your benefit-related paperwork is processed prior to your actual effective date of retirement.
  • Your supervisor or business manager will complete a "termination form"
  • A member of the benefits team will receive your "termination form" and will contact you directly regarding retiree status eligibility and any applicable paperwork you may need.
  • Still have questions about the procedure?  Click here to view a schematic diagram of the process.

Time line and resources to remember

Vendor Contact Information Notification Time line
Medicare and Social Security

www.ssa.gov

(800) 772-1213
3 - 4 months prior to retirement or turning age 65
TIAA-CREF

www.tiaa-cref.org

(800) 842-2776

2 – 3 months prior to retirement or withdrawing funds

Marquette University:

Tenure Buy-Out and Emeritus Status

Office of the Provost, Faculty Handbook Prior to Dec. 1 of the final academic year.

Marquette University:

Benefits

Department of Human Resources, Employee Benefits

(414) 288-7305
2 – 3 months prior to your last day of work

Benefits that Cease on your Last Day

of Employment
  • Basic Life
  • Optional Life
  • Long Term Disability
  • Flexible Spending*
    *FSA health care expenses must be incurred on or before the last day of employment; employees have a 90 day run-out period to submit for reimbursement
 

Benefits that Cease

at the End of the Month

  • Health Insurance
  • Dental Insurance
  • Vision Insurance

 

 

 

Marquette Retiree Library Benefits link
Marquette Employee Wellness Link
*Italicized benefits are COBRA eligible.  Employees may elect a continuation of current coverage under COBRA for up to 18 months. See COBRA rate sheetPDF Document for pricing.

TIAA-CREF 403(b) Retirement Accounts

  • You have the option of either leaving your funds in your 403(b) account upon your retirement until you wish to draw from your balance, rollover your funds into another account, or choose from one of several distribution options. Call TIAA-CREF at (800) 842-2776 for more information. Link to the TIAA-CREF area on the benefits website.
  • If you are a faculty member and are considering the contract buyout implications and your TIAA-CREF 403(b) contract, you should make an appointment our TIAA-CREF individual consultant by calling (800) 842-2005 ex. 255674.
  • See the upcoming events schedule for individual TIAA-CREF counseling sessions available to you by appointment only each month on the MU campus.

Tenured Faculty

  • Emeritus retiree benefit synopsis PDF Document
  • The University will buy out a faculty member's tenure if the faculty member holds tenure and is eligible for retirement from Marquette University. Please read the specific Tenure Buy-Out Policy to review all of the conditions
  • Faculty members must apply for a buy-out no later than Dec. 1 of the academic year that will be his/her final year of full-time employment.
  • All buy-outs will have a retirement date immediately following the last day of the contract.  E.g. If the final, full-time contract ends May 23, the effective retirement date would be May 24. 
  • Benefit coverage for a faculty member in his/her terminal year expires the final day of the terminal contract month. E.g. If the final, full-time contract ends May 23, health, dental, and vision coverage would continue through May 31.
  • The rank of emeritus may be conferred upon a retiring tenured faculty member or a retiring academic administrator whom the university designates in recognition of the sustained high quality performance shown throughout his/her career.  Nominations and/or applications are coordinated through the Office of the Provost.

 

Employee Wellness at Marquette University

Preventive Care

Marquette University’s health, dental, and vision plans offer preventive care at 100% when in-network providers are visited. 

Health:

  • Routine physical exams waive any applicable co-pays and deductible. 
  • Immunizations
  • Routine Diagnostic Tests, Lab & X-rays
  • Routine Mammograms
  • Pap Test and Pelvic Exams
  • PSA Test and Prostate Exams
  • Routine Colonoscopy (From age 50)
  • For a complete list of preventive care benefits, please review the Summary Plan DocumentPDF

Dental: Two free cleaning per year, per covered member (deductible waived).

Vision: One free well-vision exam per year, per covered member (co-pay waived).

Preventative Screenings Verification for Wellness Initiatives

In an effort to improve awareness of the importance of preventative health practices, Marquette University is asking their employees to verify their annual exam preventative screening status. This is a voluntary program and information provided by those who participate will be kept confidential; no health information will be shared with Marquette.

Below is the form your primary care provider can complete and submit to Aurora directly.

Wellness

Marquette University's wellness mission is to develop a well workplace in accordance with national guidelines and regulations.

Webinars from UMR on Healthy Living

Developing a Healthy Vision
Heart Disease Prevention
Control Your Asthma
You Don't Know What CAN Hurt You
Family Fitness Fun

Additional Information Regarding Your Marquette Benefits

Annual Notices for Employees:
Several legislative acts, including the Employee Retirement Income Security Act and the Health Insurance Portability and Accountability Act, require plan administrators, including Marquette University, to give all employees the most important facts they need to know about their health and welfare benefit plans including plan rules, financial information, and documents on the operation and management of the plan, in writing. Written notice is also required regarding the other health and welfare benefit plans that may be available to them.

The university has made this required information, which includes a copy of each applicable plan's summary annual report, an updated notice of privacy practices and a health insurance marketplace notification.

For additional information or to request a paper copy of these notices, contact Human Resources at 8-7305.

Archived Benefit Newsletters

Health Care Reform Information
In response to the many requests from employees to develop easy to read (and understand) information pertaining to Health Care Reform, we are launching a communications campaign called “In a Nutshell”. Below are the first four flyers which address three issue a piece.

Health care reform, specifically the Affordable Care Act (ACA), consists of a multitude of provision that will change health insurance insurance for many Americans. As ACA is still very new, parts of it may be subject to ongoing interpretation and revision.

What is the health insurance marketplace or exchange?
An exchange is an online marketplace that will provide health insurance options to consumers. The exchange will allow consumers (individuals and small businesses initially) to compare what plans cover, what providers are covered, how deductible and components are different across plans and how plans compare on key quality measures. The Health Insurance Marketplace is available at www.healthcare.gov or by calling 1-800-318-2596

Accruals
Are you confused about how you are accruing and can use sick, vacation and short-term disability benefits, if applicable? Click on one of the links below for more information.

Additional Benefit Information and Links:

Terminating Employment with Marquette University
If you are terminating your employment with Marquette, here is a document that will guide you in how your benefits will cease.

Workers Compensation questions click here to view the Risk Management Website and Frequently Asked Questions guide.

Opportunities for Personal and Professional Growth
Employee Development Site

Upcoming Events

Upcoming Events Schedule

TWO MORE Benefit Information Sessions will be offered this year. In addition to the traditional one-on-one Benefit Assistance Days, these overall information sessions will now be offered in a group setting. Times and dates are listed below. These session will be hosted by Steve McCauley, Director of Employee Benefits.

  • Wednesday, Nov. 4, 2014, 11:30 to 12:30 p.m., AMU 163
  • Thursday, Nov. 5, 2014, 11:30 to 12:30 p.m., AMU 163

*Please note, all benefit eligible employees should have received a 2015 Annual Enrollment packet at your address listed in MyJob by mid-October.

TIAA-CREF Individual Counseling Sessions | October 2014
You can discuss your personal financial situation with a TIAA-CREF consultant on a confidential basis. You can also discuss how to help achieve your financial goals by investing in financial solutions such as mutual funds, brokerage, life insurance and annuities.

  • Monday, Oct. 27, 10:30 a.m. to 3:00 p.m., AMU 228/230
  • Tuesday. Oct. 28, 10:30 a.m. to 3:00 p.m., AMU 231
  • Wednesday. Oct. 29, 10:30 a.m. to 3:00 p.m., AMU 233

By appointment only, RSVP with TIAA-CREF at 866-843-5640

Employee Assistant Days During Annual Enrollment Period (Oct. 27 thru Nov. 14)
One-on-One time to make 2015 elections or address specific benefit questions. Benefits team will be available at the following times in the locations listed below.

    • Friday, Oct. 31, 2014, 11 a.m. to 2 p.m., AMU Henke
    • Thursday, Nov. 6, 2014, 11 a.m. to 2 p.m., AMU Henke
    • Wednesday, Nov. 12, 2014, 11 a.m. to 2 p.m., AMU 163

No appointment necessary, first come/first served


PROSPECTIVE EMPLOYEES

CURRENT EMPLOYEES

STUDENTS

Contact Human Resources

Name:
Email:
Subject:
Question/comments:

Marquette University Department of Human Resources
David Straz Tower, Room 185
915 W. Wisconsin Ave., Milwaukee, WI 53233
Phone: (414) 288-7305 | (414) 288-7425 (FAX)