Human Resources

Vacation

Vacation is provided by the university for rest and relaxation and is meant to be taken accordingly. It is expected and assumed that employees will schedule and utilize their vacation during the “vacation year.” As such, carry over of vacation will not be allowed. The university’s complete vacation policy is contained in the Policies and Procedures (UPP 4-02).

Staff (Hourly)

Full-time Employees as of January 1, 2005 will be eligible for and accrue vacation as follows:

Length of Service Paid Vacation Accrual
Years 1 through 4 3 weeks .308 hours per day (1.25 days/month)
Years 5 through 19 4 weeks .411 hours per day (1.66 days/month)
Years 20 and above 5 weeks .5136 hours per day (2.08 days/month)


The “vacation year” for non-exempt employees is the twelve-month period following the anniversary of the date of hire. For example, the “vacation year” for an employee with a hire date of April 15 would be April 15 through April 14 of the following year. A non-exempt employee may accrue the maximum paid vacation based on the years of service indicated above. However, at no time may an employee’s total accumulated vacation exceed their annual allowance; i.e., three, four or five weeks. Carrying over any amount in excess of the annual allowance is not allowed at any time during the year.

All vacation utilized by non-exempt support staff employees must be recorded on the university’s timekeeping system. The system will not allow vacation balances to exceed the allowable maximum.

Regular non-exempt part-time benefit eligible employees will receive vacation benefits on a prorated basis. All other provisions of this vacation policy apply.

Staff (Monthly)

Full-time Employees as of January 1, 2005 will be eligible for and earn vacation as follows:

Length of Service Paid Vacation Prorated from date of hire to end of fiscal year
Years 1 through 4 3 weeks 1.25 days/month
Years 5 through 19 4 weeks 1.66 days/month
Years 20 and above 5 weeks 2.08 days/month

 

The “vacation year” for exempt employees shall coincide with the University’s fiscal year: July 1 through June 30. Exempt employees in their first year shall be credited with prorated vacation based on the date of hire through the following June 30. Thus, an employee eligible for three weeks of vacation in a full “vacation year” earns 1.25 days for each month of service. An employee hired January 1 will then be eligible for a prorated amount of 7.5 days of vacation between January 1 and June 30 or it will be lost. From that point on, the employee will be credited with the allowable vacation (either three, four or five weeks) based on years of service, as of each July 1. An exempt employee becomes eligible to accrue vacation at the four-week level starting with their fifth year of employment (49th month of employment). Carrying over of unused vacation from one fiscal year to the next is not permitted.
Exempt employees must report all vacation time taken to their immediate supervisor who is responsible for accurately recording vacation utilization in the timekeeping system.

Regular exempt part-time benefit eligible employees will receive vacation benefits on a prorated basis. All other provisions of this vacation policy apply.

Faculty

Only full-time University dental school faculty and librarian faculty are eligible for 4 weeks of vacation upon hire. All other faculty do not earn vacation.

Vacation Scheduling and Requests


Requests for vacation should be submitted to the employee’s manager at least two weeks in advance of the requested dates. All vacation should be scheduled when the workload permits and must be approved in advance by the appropriate manager, director, vice president, etc. Managers may restrict employees from taking vacation during the first three months of employment.

Vacations are provided for rest and relaxation and should be taken in weekly blocks. However, vacation may be taken in daily or half-day increments if scheduled and approved in advance.

Employees must utilize their vacation by taking time off from work. The university will not pay additional salary in lieu of vacation not taken nor provide advance payment of vacation pay.

*Carrying-over of unused vacation from one year to the next for exempt employees is not allowed. For exempt employees the “vacation year” is July 1 through June 30. As of each June 30, the vacation balances for all exempt employees shall be 0. For non-exempt employees, the “vacation year” shall coincide with the date of hire and at no time may an employee’s total vacation balance exceed their annual vacation amount.


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Marquette University Department of Human Resources
David Straz Tower, Room 185
915 W. Wisconsin Ave., Milwaukee, WI 53233
Phone: (414) 288-7305 | (414) 288-7425 (FAX)