Graduate School Bulletin: Marquette University and Graduate School Policies, Procedures, Program Information

Marquette University publishes an online bulletin every year that lists the policies and procedures of the university and the Graduate School, and includes specifics about your academic program. The details in the bulletin are considered to be contractual in nature between the university and the student. You are governed by the details in the bulletin at the time of your admission, and by accepting Marquette’s offer of admission, you agree to abide by the policies listed in the Marquette University Bulletin. Please review your Graduate School Bulletin for important information.

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Graduate School Orientation for New Students

Marquette University Graduate School offers an in-person orientation each fall on the Thursday evening before classes start. In addition, online orientations are offered to incoming spring and summer students. Take the time to acquaint yourself with Marquette University and Graduate School policies and resources as you begin your studies. You'll be glad you did!

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Admission: Adviser and Contact Information

After you have notified the Graduate School of your intention to accept admission and adviser will be assigned to you by your department.  The timing of exactly when an adviser is assigned varies.  It is not uncommon for advisers to be assigned to admitted students in batches, which means it may take a few weeks for an adviser to be assigned.  Once you have been assigned an adviser their information will be available to you via your CheckMarq account in the Student Center section.  Please contact your academic department for identification of your adviser and for advising prior to registration. Click here for departmental contact information. Your academic adviser has a special interest in your graduate education and research experience, so you should maintain close contact with your adviser throughout your program.

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Admission: Immunization and Tuberculosis Screening Requirements for All Students

All Marquette students must provide information regarding their health and immunization history.

  1. Go to https://checkmarq.mu.edu/
  2. Enter your username and password.
  3. Once you have successfully accessed your student account, select the Next Step link. Please note that the Next Steps link only appears for accepted students.
  4. You now will see your Next Steps dashboard. Please complete the health forms.

Questions may be directed to immunizations@marquette.edu or by calling the Student Health Service at (414) 288-7184.

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Admission: Temporary Status

Temporary admission is used to allow students who have not completed all application requirements to begin taking classes. This status is valid for only one term. To take classes after this term, you must apply and be admitted to non-degree or degree status.

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Admission: Non-Degree Status

This status designates any student taking graduate-level classes who has not been admitted into a degree or certificate program. Temporary status is a special type of non-degree admission, and is addressed above. Non-degree (not temporary) status allows the student to attend classes for multiple semesters without designating pursuit of a specific degree or certificate. Non-degree students are not eligible to receive financial aid from the Graduate School except for the Catholic Schools Personnel Scholarships and the Milwaukee Area Teachers Scholarships.

Non-degree students are typically not eligible to receive federally subsidized loans, but should contact the Office of Student Financial Aid for details.

Completion of any number of non-degree credits does not guarantee subsequent admission into a degree program. Furthermore, if a non-degree student is subsequently admitted to a degree program, there is no guarantee that credits earned while in non-degree status will count toward the degree. Students may request that a maximum of twelve credits taken as a non-degree student be transferred into a degree program. Such requests are made by completing the Master's Degree Transfer of Credit Request form (PDF) after a student has been admitted to a degree program.  Some departments have special stipulations on transfer credits, and students who are considering requesting transfer credits should consult their departmental student handbook and department.

Non-degree students may register for any course (with the exception of courses in dentistry) if they have met the prerequisites and have department permission. Non-degree students interested in taking courses in dentistry must have special permission from the Graduate School and the School of Dentistry.

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Admission: Bioinformatics Program

This is a joint program administered by Marquette University and the Medical College of Wisconsin. Your academic advisers will be Dr. Daniel Rowe at Marquette [phone: (414) 288-5228, e-mail: daniel.rowe@marquette.edu] and Dr. Simon Twigger at the Medical College [phone: (414) 456-8802, e-mail: simont@mcw.edu].

You must respond to your offer of admission per the instructions in your admission letter indicating whether or not you intend to accept the offer.

Acceptances after August 1 may result in late registration charges for courses taken at the Medical College of Wisconsin. You will be made eligible to register for classes after you notify us that you accept this offer.

 

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Admission: Joint Degree Programs

The Marquette University Graduate School offers several joint programs, including the following:

Note, however, that while a student may have been admitted to both departments comprising a joint program, one department must be designated as primary, and it is that department with which the student will be identified. The student will, with the consent of the department, be permitted to take classes in both departments, but they will officially be admitted only to the primary department. At the time that the student graduates with the primary degree, they will be matriculated in the second department and can then pursue completion of the second part of the joint program. Students that intend to graduate with both degrees at the same time must notify the Graduate School’s Assistant Director for Student Records, and work with that office to accomplish receipt of the dual degrees.

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Admission: Nursing Direct-Entry (M.S.N. for Non-Nursing Majors) Program

Admission to the Direct-Entry Program is very competitive; therefore, if you are offered admission to the Direct-Entry Program, you must submit a non-refundable $500 deposit, payable to Marquette University. Your deposit will be applied toward your first-term tuition. The date by which this deposit must be received will be communicated to you by the College of Nursing. If the deposit is not received by the required date, your spot in the class will be offered to another student. The deposit must be submitted to the College of Nursing, not to the Bursar or the Graduate School. Deposits should be sent to Ms. Cathy Kreiter, Clark Hall, Room 245, College of Nursing, Marquette University, P.O. Box 1881, Milwaukee, WI 53201-1881.

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Admission: Special Health Form for Nursing Students

Students admitted to any of the graduate nursing programs must submit a completed Graduate Student Health Requirement Checklist (PDF) for M.S.N. and Ph.D. students.
Click here for students admitted to the Direct Entry Program (PDF).

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Admission: Submission of Demographic Information

Completion and submission of the Marquette University Graduate School Request for Demographic Data form is voluntary but is strongly recommended. The university is required to submit demographic statistics to the federal government on a regular basis. Additionally, it is requested to submit such statistics to a variety of other organizations, such as the Council of Graduate Schools and the National Research Council. The ability to provide meaningful demographic data relies on student submission of their demographic information.  You will access this form via the Next Steps section of CheckMarq, which you will be accessing to submit your required health information.

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Admission: Request for Deferral of Admission

If you would like to request a deferral of admission you must complete the Request for Deferral of Admission form. This form must be received by the Graduate School before the beginning of classes for the term for which you received admission. The academic department to which you have been offered admission and the Graduate School will review your request and make a decision. You will then be notified of the acceptance or denial of your request.

Admission deferrals can be awarded for up to one year. Please note that this deferral is for admission only and not for merit-based financial aid (teaching/research assistantships, scholarships, and fellowships). If merit-based financial aid was part of the original offer of admission, the financial aid will not be deferred. You must reapply online for financial aid in order to compete for the term of deferral (if approved).

Some departments accept new students only in the fall, in which case a deferral request must be for a full year. It is the student’s responsibility to find out from the department if spring or summer admissions are allowed.

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Admission: Change in Status

In order to change from:

you must reapply and be admitted as a student with that status. Your application for the new status must be supported by all documents required for that status unless those documents have previously been submitted. Apply online and complete a new application. You should also contact your desired department to see if you need to complete any prerequisite courses.

As a regular degree student, you can be considered for such forms of financial aid as tuition scholarships, graduate assistantships, and fellowships. Most financial aid award decisions are made within six weeks of the application deadline cycles: November 15 for spring semester, February 15 for the next academic year, and April 15 for summer sessions. Click here for financial aid information.

As a degree-seeking student, you may also be eligible for federally subsidized loans. Contact the Office of Student Financial Aid at (414) 288-0200 or online for details.

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Registration: Schedule of Classes

The Schedule of Classes is published online. All available classes are listed for each term specified.

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Registration: How to Register for Classes

CheckMarq is the Internet-based system by which all students, continuing and new, register for classes. Students will be assigned a registration date and time, after which they will be eligible to register online through CheckMarq. Note that new students must have notified the Graduate School that they are going to accept their offer of admission in order for them to be made eligible to register in CheckMarq.

A student must have both a username and password to use CheckMarq. Information Technology Services (ITS) assigns usernames and passwords to all applicants at the beginning of the application process. That username and password remains in effect for the duration of the student’s studies at Marquette, unless the password is changed by the applicant/student. If you do not know your username and password, you should contact IT Services at 414-288-7799 to obtain them.

Students may not attend any classes unless they are properly and officially registered. Proper registration includes the payment of all tuition and fees. Advising is strongly recommended for all students prior to registration each term. Students who register for course work without adviser approval may find that the courses for which they register will not satisfy the requirements of their plans of study and will not be applied toward the degree.

All courses for which the student is officially registered at the close of the registration period are subject to fee assessment and payment, and as such appear on the student’s permanent record. It is the student’s responsibility to be certain that, before registration ends, his or her official registration accurately reflects only those courses for which he or she plans to attend. The following websites will walk you through the registration process:

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International Students: General Information

The Office of International Education (OIE), located in the fourth floor of Holthusen Hall, telephone (414) 288-7289, promotes and coordinates international and intercultural exchange through a variety of programs and services for the Marquette University community. These services include:

New international undergraduate and graduate students are to report to OIE as soon as they arrive to the university. OIE administrators are the Designated School Officials (DSOs) under federal regulations to act on behalf of the university in numerous federal procedures for international students, faculty and researchers. These administrators are also the Responsible Officers (ROs) under federal regulations to operate Marquette’s exchange visitor program. Enrolled students with certain visa statuses will need the involvement of OIE in many federal procedures, such as extension of stay in the United States, return to this country after a visit abroad, employment and practical training applications, and allowance for part-time enrollment in certain situations.

Specialized arrival, housing and orientation programs are provided for new international students prior to the beginning of the fall and spring terms. Ongoing orientation programs are offered throughout the year along with assistance to individual students regarding personal situations, government regulations and procedures, campus and community involvement, and a wide range of other cross-cultural issues.

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International Students: Permanent Resident Status

If you are a Permanent Resident and will attend classes in that status, you must provide us with a copy of your Green Card before we can make you eligible to register for classes. Please bring your Green Card to the Graduate School office so we can make a copy. You may also fax a copy to us at (414) 288-1902; we do not need to see the original. Electronic copies are also acceptable and may be e-mailed to gradadmit@marquette.edu.

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International Students: J-1 Visa

J-1 visa status requires a Federal Certificate of Eligibility (Form DS2019) from Marquette University. Federal law and university policy permit us to send you the Form DS2019 as soon as we receive acceptable documents from you detailing financial support along with your advanced deposit. Please review the information about financial verification requirements.

We will send the Form DS2019 to you as soon as we receive your acceptable financial verification document(s) and the required deposit.

All Marquette J-1 students are required to have satisfactory health insurance. The cost of your first semester’s insurance will be deducted from your advanced deposit. The remaining portion of your deposit will be credited to your Bursar account, and you will need to pay the balance or your tuition upon your arrival. Failure to do so could result in serious financial consequences as well as status and enrollment problems. Please contact the Office of International Education for information regarding your health insurance. If for whatever reason you are unable to become a Marquette graduate student, all but $10 of your advanced deposit is refundable.

After your DS2019 is issued, the Office of International Education (OIE) at Marquette University will send you information regarding your arrival and orientation. They can assist you with legal, personal and nonacademic matters, including housing. Click here for more information about OIE. See also the International Student section above.

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International Students: J-2 Visa

J-2 visa status requires a Federal Certificate of Eligibility (Form DS2019) from Marquette University. Federal law and university policy permit us to send you the Form DS2019 as soon as we receive acceptable documents from you detailing financial support along with your advanced deposit. Please click here to review the information about financial verification requirements.

We will send the Form DS2019 to you as soon as we receive your acceptable financial verification document(s) and the required deposit.

All Marquette J-2 students are required to have satisfactory health insurance. The cost of your first semester’s insurance will be deducted from your advanced deposit. The remaining portion of your deposit will be credited to your Bursar account, and you will need to pay the balance or your tuition upon your arrival. Failure to do so could result in serious financial consequences as well as status and enrollment problems. Please contact the Office of International Education for information regarding your health insurance. If for whatever reason you are unable to become a Marquette graduate student, all but $10 of your advanced deposit is refundable.

After your DS2019 is issued, the Office of International Education (OIE) at Marquette University will send you information regarding your arrival and orientation. They can assist you with legal, personal and nonacademic matters, including housing. Click here for more information about OIE. See also the International Student section above.

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Financial Aid: General Information

At the graduate level there are two types of financial aid: merit-based and need-based. The Graduate School administers merit-based aid such as teaching assistantships, research assistantships, fellowships and tuition scholarships. Therefore, any mention of your financial aid status by the Graduate School refers only to merit-based aid. Click here for information on merit-based financial aid.

In order to be eligible for merit-based financial aid, you must be admitted to a degree program. With few exceptions, students admitted in a Temporary or Non-Degree status are not eligible for merit-based financial aid. If merit-based aid is awarded, you will be expected to enroll as a full-time student every semester that you receive the aid. Most, but not all, graduate programs offer merit-based financial aid. Priority consideration for aid is given to applicants who submitted all application materials by posted deadlines. Details are available in the Financial Information section of the Graduate Bulletin.

Financial aid that is need, or income-based, is administered by the Office of Student Financial Aid in the form of student loans. The OSFA, not the Graduate School, can provide you with the status of your loan application. Information on need-based aid is available by calling MU Central at (414) 288-4000 or click here to view online.

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Financial Aid: Award Announcements

If you requested financial aid on your application for admission to the Graduate School (an assistantship, or tuition scholarship), we will make every effort to notify you at the time you receive your admission letter whether or not you are being offered financial aid. However, academic departments may make admission decisions first and then, at a later date, make decisions regarding financial aid. Therefore, we may not be able to provide you with your financial aid decision at the same time as your admission decision. If you receive financial aid (full or partial support), you will receive the Rules and Guidelines for Graduate School Financial Aid brochure with your award letter. Your award will be activated as soon as we receive your acceptance of your offer by the deadline stated in your award letter.

The Graduate School does not issue notifications regarding the status of your student loan applications. Please contact the MU Central at (414) 288-4000 or email: financialaid@marquette.edu for this information.

Additional information regarding Graduate School financial aid can be found online.

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Financial Aid: International F-1 Visa Students Without Aid

In order to apply for your F-1 visa status, you must receive a Federal Certificate of Eligibility (Form I-20) from Marquette University. Federal law and university policy permit us to send you the Form I-20 as soon as we receive acceptable documents from you detailing financial support along with your advanced deposit. Please review information online about financial verification requirements. We will send the I-20 form to you as soon as we receive your acceptable financial verification document(s) and the required deposit.

All Marquette F-1 students are required to have satisfactory health insurance. The cost of your first semester’s insurance will be deducted from your advanced deposit. The remaining portion of your deposit will be credited to your Bursar account, and you will need to pay the balance or your tuition upon your arrival. Failure to do so could result in serious financial consequences as well as status and enrollment problems. Please contact the Office of International Education for information regarding your health insurance. If for whatever reason you are unable to become a Marquette graduate student, all but $10 of your advanced deposit is refundable.

After your I-20 is issued, the Office of International Education (OIE) at Marquette University will send you information regarding your arrival and orientation. They can assist you with legal, personal and nonacademic matters, including housing. Information about OIE can be found online. See also the International Student section above.

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Financial Aid: International F-1 Visa Students with Partial Aid

All Marquette F-1 students are required to have satisfactory health insurance. Because you are receiving a partial award from the Graduate School, all or part of the tuition deposit is required. All but $10 of your deposit is refundable if you choose not to become a Marquette student. The remaining portion of your deposit will be credited to your tuition account, and you will need to pay the balance or your tuition upon your arrival. Be prepared to go immediately to the Office of the Bursar upon your arrival to make arrangements to pay your health insurance. Failure to do so could result in serious financial consequences as well as status and enrollment problems. Please contact the Office of International Education for information regarding your health insurance.

After your I-20 is issued, the Office of International Education (OIE) at Marquette University will send you information regarding your arrival and orientation. They can assist you with legal, personal and nonacademic matters, including housing. Information about OIE can be found online. See also the International Student section above.

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Financial Aid: International F-1 Visa Students with Full Aid

International students who are receiving full financial aid will receive a full scholarship and stipend. Federal regulations permit us to send your I-20 to you as soon as you notify us in writing that you are going to accept the financial aid. You must indicate your acceptance of financial aid, sign the financial aid letter and return it to the Graduate School, after which the Office of International Education (OIE) will issue your I-20. Information about OIE can be found online. See also the International Student section above.

International students currently residing in the U.S. must pay the first semester’s health insurance to the Graduate School, payable to Marquette University.

Some full aid packages offer a reduction to the student's cost of health insurance.

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Financial Aid: Offered Admission but Denied Aid

We receive many more requests for financial aid than we are able to fill. Therefore, many students who request financial aid will be offered admission, but without aid. In such cases, those students are able to enroll as self-funded students.

Self-funded students may apply for financial aid in future terms. If you wish to reapply for financial aid at a future date, please be aware that most financial aid decisions are made within six weeks of the financial aid application deadline cycles: November 15 for spring semester, February 15 for the next academic year, and April 15 for summer sessions. The application for financial aid for admitted students can be found online. It is important to note that most, but not all, graduate programs offer financial aid. Details are available in the Financial Information section of the Graduate Bulletin.

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Financial Aid: Offered Admission but Alternate for Aid

Applicants will sometimes be offered admission to Marquette University without financial aid, but are designated as an alternate for aid. In such a case, you will be notified of your admission and your alternate status. We will notify you immediately if financial aid becomes available and we are able to offer it to you. We are unable to give information about your place on the waiting list for aid. If financial aid does not become available, you may, of course, enroll as a self-funded student.

If you are interested in student loans, please visit the financial aid website for more information.

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Financial Aid: Offered Admission but Aid Decision Pending

Please note that the selections for financial aid awards are ongoing. You will be contacted by the Graduate School as soon as a decision is made.

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Exchange Program with the University of Wisconsin-Milwaukee

Marquette University has an agreement with the University of Wisconsin-Milwaukee that will permit degree-seeking graduate students at Marquette to take a limited number of courses at UWM and vice versa. The student must receive permission from their home institution in advance, and must register at both their home institution and at the host institution (where the course is being taught). Details for Marquette students can be found online.

For Marquette students desiring to take a course at UWM, the course must be one that is not offered at Marquette. In no case will more than six credits taken at UWM via the Exchange Program be counted toward degree completion at Marquette.

The students must apply for admission to the host institution as a special student; the application fee is waived. A Marquette student must complete an Inter-University Exchange Course Approval and Manual Registration Form, then get their adviser’s approval, and finally submit the completed form to the Graduate School. This form will register the student for a “placeholder” course (GRAD 6933), which is a variable title and variable credit course that reflects the title and number of credits of the course at the UWM. The student must also register for the course(s) at UWM. Tuition is paid at Marquette for the GRAD 6933 course. The course at UWM is tuition-free. Only degree-seeking graduate students in good standing are eligible to participate. Interested students should contact Craig Pierce Fox at the Graduate School (craig.pierce@marquette.edu) for additional information and enrollment forms. The point of contact at UWM for the Exchange Program is Mr. Chris Parks (ccp2@uwm.edu).

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Exchange Program with the Medical College of Wisconsin

 

Marquette University has an agreement with the Medical College of Wisconsin (MCW) that will permit degree-seeking graduate students at Marquette to take a limited number of courses at MCW and vice versa. The student must receive permission from their home institution in advance, and must register at both their home institution and at the host institution (where the course is being taught). Click here for details.

Students in the joint programs of Healthcare Technologies Management, Bioinformatics, or Functional Imaging do not use this method to register for courses taken at MCW. Courses in these joint programs are cross-listed, and may require that the student register at both Marquette and the Medical College. Students should check with their Marquette adviser for details.

For Marquette students desiring to take a course at MCW, the course must be one that is not offered at Marquette. In no case will more than six credits taken at MCW via the Exchange Program be counted toward degree completion at Marquette.

The students must apply for admission to the host institution as a special student; the application fee is waived. A Marquette student must complete an Inter-University Exchange Course Approval and Manual Registration Form, then get their adviser’s approval, and finally submit the completed form to the Graduate School. This form will register the student for a “placeholder” course (GRAD 6945), which is a variable title and variable credit course that reflects the title and number of credits of the course at the MCW. The student must also register for the course(s) at MCW. Tuition is paid at Marquette for the GRAD 6945 course. The course at MCW is tuition-free. Only degree-seeking graduate students in good standing are eligible to participate. Interested students should contact Carl Wainscott in the Graduate School (carl.wainscott@marquette.edu) for additional information and enrollment forms.

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Marquette Identification Number

The Marquette ID number is your official university identification number. All students have a 9-digit number assigned to them during the application process. This number is unique to you and will not change during your tenure here as a student. More information about your Marquette ID number can be found online.

For information on how to obtain your MarquetteCard (your identification card with your Marquette ID number), please see the Marquette Identification Card section below.

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Marquette Identification Card

The MarquetteCard is the official university identification card. All students are required to carry their MarquetteCard and be responsible for it at all times. The card is provided by MarquetteCard Services and is required for most activities, accesses, and services across campus. Additional information regarding the card can be found online.

Falsification, misuse, or failure to show a MarquetteCard may subject a student to disciplinary action. If a student loses his or her card, it should be reported immediately to MarquetteCard Services, the Department of Public Safety or the student should suspend the card via http://www.marquettecard.com. There is a replacement fee for lost and damaged cards.

MarquetteCards can be obtained at MarquetteCard Services located on the first floor of the Alumni Memorial Union, room 158 (within Union Station)). Current registration and photo identification are required in order to obtain a MarquetteCard.

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Housing Information

The Office of University Apartments & Off-campus Student Services (UAOCSS), located at 1500 W. Wells Street, can assist graduate students with finding appropriate housing in the Marquette University neighborhood. UAOCSS maintains a website for off campus housing that includes listings of properties in the Marquette neighborhood.

 

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Parking Information

The Parking Services Office is the primary resource for your questions regarding parking at Marquette. The Parking Office, located in the Wells Street Parking Structure at 1240 W. Wells St., is open 8 a.m. to 4:30 p.m. Monday through Friday. Parking permits are available for purchase online. If available space allows, short-term, temporary parking permits may also be purchased from the Parking Office.

If you would like to find out more, please contact Parking Services via e-mail at muparking@marquette.edu or by telephone at (414) 288-6911.

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Health Insurance

Click here for information on the Graduate Student Health Insurance.

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Quick Links to get you Started

Click here for a list of items you need to know as you begin your studies as a graduate student.

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GRADUATE SCHOOL BULLETIN


ORIENTATION


ADMISSION


REGISTRATION


INTERNATIONAL STUDENTS


FINANCIAL AID


EXCHANGE PROGRAM


MISCELLANEOUS


Contact Us

The Graduate School, Holthusen Hall, 3rd Floor
P.O. Box 1881
1324 W. Wisconsin Ave., Room 305
Milwaukee, WI 53201-1881
(414) 288-7137

Visit the contact page for more information