Study Abroad Planning — Step-by-Step Guide
To keep you on track as you plan for your studies abroad, the Office of International Education has created a a step-by-step guide to studying abroad.
If you have any questions along the way, the Study Abroad staff will be happy to assist you.
STEP-BY-STEP GUIDE TO STUDYING ABROAD
- Pre-application stage
- Application stage
- Pre-departure stage
- While abroad
- Upon return
PRE-APPLICATION STAGE (ONE–THREE years before studying abroad)
Create an online study abroad profile. This profile will indicate your study abroad interests to the staff to help with advising and let us keep you up to date on program developments and news.
- Explore this website to familiarize yourself with programs, policies and procedures.
- Attend a general study abroad information session to learn about studying abroad.
- Attend the Study Abroad Fair or a program-specific meeting to learn in-depth information about individual programs. These are held the first month of each semester.
- Consider enrolling in the study abroad pre-departure course cross-cultural issues in study abroad (ARSC 1005) for one credit.
- Meet with your academic adviser to discuss your academic plan, degree requirements and study abroad courses. Bring a list of remaining course requirements for your major, minor, UCCS and college core to your first appointment with a study abroad adviser. Download the ARSC Study Abroad Advising Guide or General Study Abroad Advising Guide to learn more about the advising process.
Note: If you intend to study abroad your senior year, contact your college's record office to discuss the senior residency requirement.
- Schedule an appointment with a study abroad adviser. To schedule an appointment, call (414) 288-7289 or stop by the Office of International Education in room 425 of the the Alumni Memorial Union.
Note: ALL BUSINESS STUDENTS must meet with Dr. Jamshid Hosseini. To schedule an appointment, call (414) 288-3433 or stop by room 101 of David Straz Hall.
- Apply for a passport or renew your old one. The process can take up to 10 weeks, and you will need your passport before you can apply for a student visa. For detailed instructions, visit the U.S. State Department website.
Note: Freshman year is not too early to apply!
- Start budgeting for your studies abroad. Use our budget planning sheet. Visit an adviser in the Office of Student Financial Aid to see how/if your financial aid will transfer for the program(s) you are considering. If you are an EOP student, please see Jackie Walker.
Note: If you are approved through OIE to participate in a non-Marquette program, you must complete a consortium agreement if you are seeking financial aid or you need to be considered full time for loan deferment or insurance purposes. Find out more.
APPLICATION STAGE (Semester BEFORE studying abroad)
- Complete Marquette's study abroad application requirements using the online Study Abroad System.
Spring program deadline: October 1
Summer, fall or academic year program deadline: March 1
* If the deadline falls on a weekend, forms must be submitted the following business day.
- Upon acceptance by Marquette to study abroad, complete and submit the appropriate program-specific requirements by the indicated deadlines. For non-Marquette programs, contact the program directly for requirements.
- Obtain a course approval form from your college or the Web. Turn in the original form to your college two-three weeks before the general pre-departure orientation, where you will be required to submit a completed copy.
Note: Business students should work with the international business office on course approvals and do not need to submit the form at orientation.
- Mark the date for the general pre-departure orientation session on your calendar. Attendance is MANDATORY at this day-long general orientation session. A program-specific orientation is also required for Marquette programs and is usually held during the general orientation but may be held on a separate date. General sessions are held in November and April. Specific dates will be announced before the application deadline.
PRE-DEPARTURE STAGE (TWO–THREE months BEFORE studying abroad)
- Obtain the appropriate travel documents, including a student visa (usually four-12 weeks to process) if required for your host country. For more information, visit the website for the consulate of the country in which you are studying, NOT the U.S. government.
Note: You MUST hold a valid passport and often must submit documents such as a program acceptance letter with your visa application and other required documents. We recommend that you begin collecting necessary application materials three–four weeks before submitting your visa application.
- Investigate the recommended and required immunizations you may need by visiting the Marquette Travel Clinic and Centers for Disease Control websites.
- Declare your major no later than the semester before you study abroad. In arts and sciences, majors are declared through academic departments. In all other colleges, see your college office.
- Meet with your academic adviser to discuss the degree requirements you intend to fulfill abroad and which courses you will take the semester you return to Marquette. Submit your signed advising card, if required by your college.
- Register for the appropriate study abroad placeholder course for the semester you will be abroad. Summer study abroad students must also do this. Placeholder courses are e-mailed to students. Registration does not need to occur on the designated registration day but must be completed by the indicated deadline.
- Check with the Office of the Bursar if you are receiving a refund check or if you have an outstanding balance. If you are receiving a refund, loan or scholarship check, make arrangements for direct deposit.
- Check with the Office of Residence Life to confirm that all housing issues have been resolved.
- Update yourself about any risks or concerns you should be aware of in your host country by visiting the State Department and the Centers for Disease Control and Prevention.
- Complete the Global Perspective Inventory, which will be e-mailed to you.
- Check your Marquette e-mail account regularly because all communication for OIE will come to that address.
- Do not forget to register in CheckMarq at your appointed time if abroad during a registration period. Consider registering in the study abroad re-entry course.
- If you program does not automatically send transcripts, please remember to request them.
- Remember to bring all course materials and syllabi back to campus in the event you need to have courses approved or reviewed after your return.
- Visit your CheckMarq account to make sure your grades/credits have transferred as expected. For programs in which only credits transfer, remember to look at the credit transfer report.
Note: Transcripts are usually received by Marquette one–three months after the end of your program.
- Complete the re-entry survey and Global Perspectives Inventory, which will be e-mailed to you.
- Participate in the OIE-sponsored re-entry events, and consider attending the statewide re-entry conference.